Transformation – The Scouts

An Introduction...

As you will have heard from your County/District Teams and via the Membership Communications, there are some changes ahead as to how we volunteer within The Scouts. These changes will enable even more people to gain Skills for Life with a focus on improving our Volunteer Experience, with changes aiming to make our roles and responsibilities more flexible with less time spent on admin as well as improving how we recruit and retain adult volunteers.

Understanding the Change

It’s important to understand what’s changing, why it’s needed and how attractive the change is to those who’ll receive it. We also need to understand the barriers people will face so we know where support is required. 

To allow us to support you with these changes, we will be running some events throughout 2024 to fully involve you in the decisions being made. Please take a look at these events and sign up to those that apply to your roles and teams.

If you’d like to get involved with supporting the delivery of these changes, check out our team roles and sign up using the button below.

Timeline

This timeline highlights some of our key milestones on our journey of transformation. More detailed steps will be added over time where required, with these general markers showing the key steps we are taking towards improving our volunteer experience.

You can scroll along the timeline using the arrows to the left and right of the top line with the years on.

2020
2020 to 2022
Research and Design
Research and Design

Consultation with lots of internal and external groups has been completed throughout the last few years to help design these changes. These will help us reach our North Star.

2022
May 22
Understand
Basecamp22 Manchester

A few members from the County Team attended Basecamp22 in Manchester and were hosted by HQ. Initial ideas and plans were workshopped and discussed here with members from across the UK.

2023
Jan to Mar 23
Understand
Basecamp23 Events

This marks the start of our local change journey in Wiltshire. Three events were organised by the local Transformation Team for County and District Team Members as well as Trustees from our Trustee Boards (Executive Committee Members).

Mar 23 Onwards
Deliver
Compass Cleanse

We need to start cleansing (and continue to cleanse) our digital records in Compass to prepare for transition to our new digital system. Every member is responsible for keeping their information up to date on Compass. Please reach out to your local District/County Team if you require support with this.

Apr 23
Understand
Change Webinars

To share the exciting changes across our membership, some online webinars were delivered to all members. These were attended by lots of people holding varying responsibilities, helping to share the positive message across Wiltshire's membership.

Apr 23 Onwards
Deliver & Keep Going
Our Volunteering Culture

We now have a new Volunteering Culture. Our culture focusses on us being at our best, keeping our values in mind, and supporting our fellow volunteers whilst encouraging new people to join us.

May 23
Plan & Deliver
Trustee Boards

Executive Committees and their Members are now known as Trustee Boards and Trustees to align with Charity Commission guidance. The purpose of a Trustee Board has shifted to a governance focused output, with operational tasks now being completed by leadership and support teams.

May to Aug 23
Plan
Teams Based Volunteering

We are moving to a teams-based approach to volunteering, with each team member completing certain tasks from the relevant team description(s). Tasks will be flexible to the volunteers availability and relevant to their skillset.

Sept 23
Plan
Progress Check In

It's time to check in! How are you progressing with change in your area?

Let us know how you're getting on via email using this link: Contact the Team

Sept 23 Onwards
Deliver & Keep Going
Trustee Boards

Trustee Boards should now be aligned to POR and be using the new purpose statements to deliver outputs locally. POR should have been (or is planned to be) agreed as your constitution at your recent or upcoming AGM.

Sept 23 Onwards
Deliver & Keep Going
Teams Based Volunteering

The plans for new teams and relevant tasks should be understood at this point, and you should have a good plan of how your members will move into your new teams. This will be simple at a Group level, and more complex for our District and County Teams.

Oct to Dec 23
Plan & Deliver
Prepare for Digital Transition

There will be some vital steps to take at this point to prepare for digital transition. This will include ensuring Compass has been cleansed to the correct level, and confirming all data is in the correct place on the system.

2024
Jan to Apr 24
Plan & Deliver
New Digital Tools

Upon transition to our new digital systems, we will start to use the new membership tools developed by a wide range of staff and volunteer teams who have been working closely with proven suppliers. Our new systems will be mobile friendly and easy to use for all.

Apr 24 Onwards
Deliver
Welcome Conversations

We will transition to our new welcoming process from this point, and will start to hold Welcome Conversations with new volunteers in place of our current Appointment Advisory Panels.

Apr 24 Onwards
Deliver
Growing Roots Learning

Our new engaging learning platform will become available, and will include the new Growing Roots learning modules, replacing our current Getting Started training modules. Woodbadge training modules will continue to be delivered as they are now with TA validation.

June 24
Keep Going
Progress Check In

It's time to check in! How are you progressing with change in your area?

Let us know how you're getting on via email using this link: Contact the Team

Updates on Transformation

Check out our blog posts below to keep updated on our progress across Wiltshire. There’s lots of useful information and guidance in here, please share with your teams!

Upcoming Events

**New dates to be confirmed. Please keep an eye on your inboxes for further updates to our event schedule.**

Transformation Resources

We are starting to build some resources for you and your teams to support the changes that are on the way. You can find these below and more will be on the way soon. All resources will continually be updated throughout the transformation programme.

Some resources are yet to be linked, but are listed below in black to give you an idea of what is on the way. Check back every so often to see what’s new.

Videos