An Introduction...
As you will have heard from your County/District Teams and via the Membership Communications, there are some changes ahead as to how we volunteer within The Scouts. These changes will enable even more people to gain Skills for Life with a focus on improving our Volunteer Experience, with changes aiming to make our roles and responsibilities more flexible with less time spent on admin as well as improving how we recruit and retain adult volunteers.
Understanding the Change
It’s important to understand what’s changing, why it’s needed and how attractive the change is to those who’ll receive it. We also need to understand the barriers people will face so we know where support is required.
To allow us to support you with these changes, we will be running some events throughout 2023 to fully involve you in the decisions being made. Please take a look at these events and sign up to those that apply to your roles.
If you’d like to get involved with supporting the delivery of these changes, check out our team roles and sign up using the button below.
Change Overviews
Check out an overview of each change area using the links below. These pages will give you a top-level understanding of each area of change, which will help you move towards being ready to transition across to our new ways of working.
Timeline
This timeline highlights some of our key milestones on our journey of transformation. More detailed steps will be added over time where required, with these general markers showing the key steps we are taking towards improving our volunteer experience.
You can scroll along the timeline using the arrows to the left and right of the top line with the years on.
Consultation with lots of internal and external groups has been completed throughout the last few years to help design these changes. These will help us reach our North Star.
A few members from the County Team attended Basecamp22 in Manchester and were hosted by HQ. Initial ideas and plans were workshopped and discussed here with members from across the UK.
This marks the start of our local change journey in Wiltshire. Three events were organised by the local Transformation Team for County and District Team Members as well as Trustees from our Trustee Boards (Executive Committee Members).
We need to start cleansing (and continue to cleanse) our digital records in Compass to prepare for transition to our new digital system. Every member is responsible for keeping their information up to date on Compass. Please reach out to your local District/County Team if you require support with this.
To share the exciting changes across our membership, some online webinars were delivered to all members. These were attended by lots of people holding varying responsibilities, helping to share the positive message across Wiltshire's membership.
We now have a new Volunteering Culture. Our culture focusses on us being at our best, keeping our values in mind, and supporting our fellow volunteers whilst encouraging new people to join us.
Executive Committees and their Members are now known as Trustee Boards and Trustees to align with Charity Commission guidance. The purpose of a Trustee Board has shifted to a governance focused output, with operational tasks now being completed by leadership and support teams.
We are moving to a teams-based approach to volunteering, with each team member completing certain tasks from the relevant team description(s). Tasks will be flexible to the volunteers availability and relevant to their skillset.
It's time to check in! How are you progressing with change in your area?
Let us know how you're getting on via email using this link: Contact the Team
Trustee Boards should now be aligned to POR and be using the new purpose statements to deliver outputs locally. POR should have been (or is planned to be) agreed as your constitution at your recent or upcoming AGM.
The plans for new teams and relevant tasks should be understood at this point, and you should have a good plan of how your members will move into your new teams. This will be simple at a Group level, and more complex for our District and County Teams.
There will be some vital steps to take at this point to prepare for digital transition. This will include ensuring Compass has been cleansed to the correct level, and confirming all data is in the correct place on the system.
Upon transition to our new digital systems, we will start to use the new membership tools developed by a wide range of staff and volunteer teams who have been working closely with proven suppliers. Our new systems will be mobile friendly and easy to use for all.
We will transition to our new welcoming process from this point, and will start to hold Welcome Conversations with new volunteers in place of our current Appointment Advisory Panels.
Our new engaging learning platform will become available, and will include the new Growing Roots learning modules, replacing our current Getting Started training modules. Woodbadge training modules will continue to be delivered as they are now with TA validation.
It's time to check in! How are you progressing with change in your area?
Let us know how you're getting on via email using this link: Contact the Team
Updates on Transformation
Check out our blog posts below to keep updated on our progress across Wiltshire. There’s lots of useful information and guidance in here, please share with your teams!
Our Transformation Journey – An Update
We’re continuing our journey to prepare more young people with skills for life, supported by amazing volunteers who deliver an inspiring programme.
Upcoming Events
**New dates to be confirmed. Please keep an eye on your inboxes for further updates to our event schedule.**
Transformation Resources
We are starting to build some resources for you and your teams to support the changes that are on the way. You can find these below and more will be on the way soon. All resources will continually be updated throughout the transformation programme.
Some resources are yet to be linked, but are listed below in black to give you an idea of what is on the way. Check back every so often to see what’s new.
